So You are Going to Host A Tournament


  • Make sure you read over each section in the Host Responsibilities drop down menu
  • Train your desk officials (Scores Table Training Videos)
  • Confirm receipt of balls and scoresheets with CWPA staff (the CWPA will send each tournament host five game balls, a laminated scorecard, and enough score sheets to cover all of the games).


  • Ensure the pool and timing system are setup properly
  • Remember, game and shot clock times vary depending on competition level and gender:
    • Varsity games run eight (8) minute quarters and club games run seven (7) minute quarters
    • All levels use a 30 second shot clock
    • Additional game time changes may occur on the club level based on facility time constraints
  • Contact the Commissioner if there are any schedule issues
  • Give the yellow and pink copies of scoresheet to teams after games
  • Take pictures of the teams in action
  • Take pictures of award winners (if division championship)


  • Send scores by email to the CWPA immediately following the last game to
  • Send pictures to CWPA*
  • Send white scoresheets to the office the following day

*Any individual sending in pictures that are used for the website will receive a free shirt


  • Teams may request equipment to stream the games. All expenses will be paid for by CWPA. If interested, contact the CWPA at
  • Teams may charge admission for regular season contests and/or offer concessions and keep all proceeds. Maximum admission fee permitted is $25/weekend and $15/day for a divisional weekend. Host must have confirm they are charging with the league office ( at least two weeks prior to the tournament so an email can be sent to all teams in the division making them aware of the admission fee.
  • If your facility is requiring Special Events Liability Insurance with at least a $1,000,000 per occurrence, you can search the internet or consider using Tammy Westbrook of Southwest Special Risk Insurance. Depending on the size of the event, coverage could begin as low as $150 for the weekend. To receive a quote, contact Information:
    Tammy Westbrook, Southwest Special Risk Insurance
    Office: 817-923-1111
Collegiate Water Polo Association