NOTRE DAME, Ind. — The University of Notre Dame is accepting applications for a Sport Programs Coordinator-Intramural and Club Sports.
Applications will be accepted until 8/14/2022.
The Sport Programs Coordinator, Intramural and Club Sports reports to and assists the Assistant Director of Sport Programs with the daily logistical operations of the University of Notre Dame intramural and club sport programs. This position is responsible for personnel management and training of approximately 100+ student staff, sharing the development and delivery of team captain and participant education, and daily oversight and management of both the intramural and club sport programs. Student employment opportunities within RecSports include officiating, supervising, program assistants, and various office administration duties.
The intramural sports program offers over 30 different individual/dual and team sport activities such as tackle football, lacrosse, baseball and ice hockey throughout the academic year with approximately 11,000 participants annually. The club sports program currently has 50 different student clubs that report to RecSports, including, but not limited to, men’s and women’s lacrosse, ice hockey, softball, rugby, boxing, baseball, water polo and ultimate.
The Sport Programs Coordinator, Intramural and Club Sports will establish relationships and work with other areas of RecSports, the Division of Student Affairs, and throughout the University to enhance the intramural and club sport programs. This position is also expected to collaborate with others within RecSports and across campus to facilitate events or projects.
ESSENTIAL DUTIES & RESPONSIBILITIES Sport Programs Management
- Provide coordination and oversight of intramural leagues and events including activity implementation and participant conduct
- Provide leadership and oversight for the administrative and daily logistical operations of a comprehensive club sport program
- Work with resident hall staff in scheduling and planning of Interhall specific leagues, and assist in the tracking of standings for intramural interhall championship cup points
- Address participants regarding policies, rules of various sports, and behavioral expectations, enforcing rules and policies and responding to participant conduct issues as needed
- Proactively identify safety/risk management concerns at indoor/outdoor facilities, as well as within the sport programs at large and inform the Assistant Director of issues and resolutions; provide appropriate risk management and safety training to club officers and student employees
- Collaborate with Assistant Director to provide inclusive programs and services to underrepresented populations
- Ensure participant eligibility for intramural and club sport programs
- Have a working knowledge of rules and mechanics and the ability to teach the sport under supervision
- Assist in the planning, organization, and implementation of RecSports summer activities and offerings
- Provide excellent customer service to participants at all times
- Work directly with club sport student group leadership in planning and coordination of travel, home event requests, and other club events both on and off campus
- Oversee a select group of club sports and serve as the direct staff liaison for all operations, i.e. budget, purchasing, apparel and equipment, travel, competition, and future planning
- Responsible for select intramural sport offerings (both leagues and tournaments), including sports like tackle football, ice hockey, baseball, flag football, volleyball, etc.
Staff Supervision
- Recruit, hire, onboard, train, supervise, mentor, and facilitate professional development for approximately 100+ student employees
- Develop and lead sport programs student staff meetings and trainings in collaboration with the Assistant Director, covering topics such as policies, procedures, inclusivity, customer service, risk management, and sport-specific trainings, as well as the manager-level staff education and training
- Collaborate with the Assistant Director on merit increases for student staff as well as student supervisor and manager promotions
- Monitor student employee safety certifications for compliance with stated requirements in each job description
- Determine components and processes for student employee mentoring and recognition program(s); implement, evaluate, and make decisions on modifications to improve employee performance and retention
- Serve as a mentor and role model to student staff in relation to performance expectations, professional development, and student staff development and leadership
- Evaluate intramural officials’ knowledge, mechanics, and performance during games and provide feedback
Administration
- Work collaboratively within Notre Dame RecSports, Notre Dame Office of Risk Management and Safety and Student Activities Office to established sport programs policies and procedures; review and revise club policies and procedures pertaining to travel and equipment purchase on an annual basis
- Develop and oversee administration of policies and procedures for sport programs, including student employee manuals and club sport officers and coaches manuals
- Assist with the development of club sports risk management policies and procedures, ensuring the safety of all participants; review, revise and develop protocols and training to ensure that risk management concerns are addressed
- Determine employee schedules, monitoring for accuracy and adequate supervision; adjust scheduling process based on area needs and budget; and oversee bi-weekly payroll approval
- Coordinate schedule of intramural and club sports via IMLeagues and develop communication for timely updates to participants
- Responsible for annual sport programs budget development, management, and expenditure decisions
- Research vendors and products for quality and pricing; make selection and purchase products and equipment for program operations; maintain accurate equipment and supply inventories
- Submit facility requests to designated scheduler within established timelines, policies, and procedures
- Submit marketing requests to Assistant Director of Communication and Engagement within established timelines, policies, and procedures
- Assist with assessment initiatives on an annual basis
Miscellaneous
- Demonstrate active engagement with and support of the department mission, vision, and values
- Be an active member of relevant professional, local, regional and national organizations
- Other duties as assigned
Minimum Qualifications:
- Bachelors degree in recreation administration, sports management, leisure studies, physical education, kinesiology, or comparable degree
- Ideal candidate will possess strong leadership, customer service, team building, and decision-making skills
- 1-2 years of work experience in an intramural and/or club sport program(s) in higher education
- Experience managing intramural student employees OR advising club sport student leaders
- Experience developing and leading educational sessions
- Demonstrated knowledge of student leadership development, as related to both student volunteers and student employees
- Experience with programming or service delivery for diverse community populations
- Budget development and budget management experience
- Experience and a strong background in sports officiating
- Experience with intramural sports scheduling software (e.g. IMLeagues)
- Demonstrated knowledge of intramural sports rules and officiating mechanics
- Possess a current CPR, AED, and First Aid Instructor certification or ability to obtain
- Two-year graduate assistantship in intramural and /or club sports
Preferred Qualifications:
- Masters degree in recreation administration, sport management, student development or related field
- Direct personnel management experience of student staff, including experience recruiting, hiring, training, scheduling, and evaluating
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education’s annual “Great Colleges to Work For” survey…and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment Statement The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S23080. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
The University of Notre Dame, an international Catholic research university, is an equal opportunity employer.
